Privacy Policy

D V Ryan Orthodontics trading as Wexford Orthodontics Last updated: April 2026

1. Who We Are

D V Ryan Orthodontics, trading as Wexford Orthodontics, is an orthodontic practice providing dental and orthodontic treatment services.

Registered Address: 26 Henrietta Street, Wexford

Website: https://www.wexfordorthodontics.ie

Contact email for data protection queries: donvryan@gmail.com

We are regulated by the Dental Council of Ireland.

For the purposes of data protection law, Wexford Orthodontics acts as a Data Controller in relation to personal data collected through our website and patient services.

If you have any questions about this Privacy Policy or how we handle your data, please contact us using the details above.

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

Identity and Contact Data

• Name
• Email address
• Telephone number
• Postal address
• Date of birth

Patient Data

• Information provided in enquiries
• Appointment-related information
• Treatment-related information where applicable

Special Category Data (Health Data)

As an orthodontic practice, we may process health-related information where necessary for the provision of treatment and patient care.

Technical Data

When you use our website:

• Basic website usage data (if applicable)

3. How We Collect Personal Data

We collect personal data through:

• Website contact forms
• Online checkout or payment systems (if used)
• Email enquiries

4. Purposes of Processing

We process personal data for:

• Responding to enquiries
• Providing patient care and orthodontic services
• Managing appointments and communications
• Customer service

If you do not provide certain personal data, we may be unable to respond to your enquiry or provide treatment services.

5. Lawful Bases for Processing

We rely on the following lawful bases:

Consent:

• When you contact us via our website or email

Contract:

• Where processing is necessary to provide treatment or services requested

Legal Obligation:

• Where required to comply with applicable healthcare or regulatory requirements

Special Category Data: Where health data is processed, we rely on:

• Article 9(2)(h) GDPR (healthcare and treatment purposes)
• Article 9(2)(a) GDPR (explicit consent), where applicable

6. Marketing Communications

We do not send marketing communications.

7. Cookies and Website Technologies

Our website may use basic technical functionality required for operation.

We do not knowingly use:

• Analytics tracking tools
• Advertising or remarketing cookies

If this changes, this policy will be updated accordingly.

8. Sharing Personal Data

We do not sell personal data.

We may share personal data where necessary with:

• Healthcare professionals (where relevant to treatment)
• IT or hosting providers supporting our website or systems

All third parties are required to process personal data securely and in accordance with GDPR and are subject to appropriate contractual safeguards where required.

9. International Transfers

Personal data is stored within the European Union.

We do not transfer personal data outside the European Economic Area (EEA).

10. Data Retention

We retain personal data as follows:

• Enquiries – retained for a reasonable period (typically up to 12 months)
• Patient records – retained in accordance with professional and legal obligations, including guidelines from the Dental Council of Ireland

11. Security Measures

We implement appropriate security measures including:

• Secure website (SSL)
• Password-protected systems
• Restricted access to personal data
• Regular software updates
• Antivirus and security measures

12. Your Data Protection Rights

You have the right to:

• Access your personal data
• Request correction
• Request deletion
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent
• Lodge a complaint

Requests can be made by contacting: donvryan@gmail.com

We will respond to all valid requests within one month.

13. Complaints

If you are not satisfied, you may contact: Data Protection Commission https://www.dataprotection.ie

14. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.